How To Create A Macro In Word
This post has all the information and code you’ll need to create fully functional documents with VBA message and input boxes for Word. How to add VBA code into Word? Before we go ahead and explain how to add message and input boxes, here’s a quick refresher on how to add VBA code to a Word document. First off, go ahead and enable the. To create a macro in Microsoft Word, choose how you want to create it, either manually or by recording actions, and follow the steps provided. Create macro manually with Visual Basic. In Microsoft Word, click the View tab in the menu bar. Click the Macros option. In the Macros window, type a name for the new macro in the Macro name text field. Click the Create button. When using Microsoft Word, you may feel the need to repeat a specific action multiple times. This may involve reusing preset text or inserting specific text with intricate formatting. It can be a chore, and you may be wishing for an easier way to do it. Thankfully, there is one! By making use of. Give your macro a name, keeping in mind that you cannot use spaces in the name, but that spaces will be added before each capital letter when the name of the macro is displayed as a Tool Tip. (Tool Tips appear when you move your cursor over Toolbars and any Palettes you create in Word.). To edit a macro, click on the Developer tab and select Macros in the code option. Click on the macro and select Edit. Word Macro example. Let us put our own advice into action. Coming back to our reader’s question. We’ll create a macro to help us automatically format a paragraph font to Times New Roman, size 14 and justified alignment. MS Word (and all other software in MS Office package) allow you to record your actions and then execute them as a single command. Before you begin recording of a macro, I would suggest that you become very sure what you want to do and how you want to do because every action of your will be recorded in macro.
- How To Create A Macro In Wordperfect X5
- How To Make A Macro In Word 2010
- How To Create A Macro In Word 2016
- How To Create A Macro In Word Using Visual Basic
- What Is A Macro In Word
- How To Make A Macro
In my article, Moving Text from Word to InDesign, I wrote about creating macros in Microsoft Word, which can run a multitude of repetitive tasks with the click of a button. As a book designer and typesetter, I spend most of my time wrangling with other people’s words, and I find this easier to do in Word than InDesign. Cleaning up other people’s text can be a tedious process, but by creating macros that run through the various Find/Replace routines and dialog boxes necessary for the clean up, you can dramatically speed up the time this takes.
Defining (Your) Macros
In Microsoft Word, a macro is a series of commands and instructions that you group together as a single command to accomplish a task automatically. Typical uses for macros include speeding up routine editing and formatting, combining multiple commands, and automating a complex series of tasks. What makes macros so powerful in Microsoft Word is that you don’t need to know any code in order to create them. You tell Word to start recording your actions, go through the actions, and then tell Word to stop recording—that’s it! In essence, you tell Word, “Watch what I’m about to do” and Word will string together the code necessary to accomplish that task.
Before you create your macros, you should identify which editing and formatting tasks you routinely run on the text you receive for your projects. For instance, some of the tasks I always deal with include: removing tab characters, setting the left and right indents of paragraphs to zero, setting the space before and after paragraphs to zero, removing double returns, removing double spaces, removing trailing spaces at the end of paragraphs, changing hyphens between inclusive numbers to en-dashes, etc. Each of these tasks can be their own macro, or combined in a single macro.
Watch Me, Word
To record your first macro, choose the “Record New Macro” command from the Tools Menu (Tools > Macro > Record New Macro). The Record Macro dialog box lets you name the macro, decide where you want the macro to be stored—either within the current Word template (so that it will be accessible to all documents opened under that template) or within just the current document—and give a description of the macro.
The Record New Macro dialog box, where you give your macro a name and description.
Let’s say you want a macro that adjusts all the margins of the document to zero, so that there are no indents and no space before or after paragraphs. Give your macro a name, keeping in mind that you cannot use spaces in the name, but that spaces will be added before each capital letter when the name of the macro is displayed as a Tool Tip. (Tool Tips appear when you move your cursor over Toolbars and any Palettes you create in Word.)
While not strictly necessary, it’s a good idea to write a brief description of all the tasks the macro accomplishes in the “Description:” field, especially if the macro handles multiple tasks. Finally, keep the default option “All Documents (Normal)” from the “Store macro in:” drop down box so that the macro is stored in the Word template, thereby making it available to all subsequent documents you open under your current template. Otherwise, the macro is only part of the current open document, which defeats the purpose of being able to use the macro on multiple documents.
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When you press “OK,” the first thing you’ll notice is that your cursor has changed to a white, hollow arrow, indicating that you are recording a macro. At this point you should go through all the steps necessary to accomplish your task. For this example, that would be:
- Edit > Select All (select all the text in the document—otherwise the macro only works on the paragraph that your text cursor is currently in)
- Format > Paragraph (bring up the Paragraph dialog box)
- Set the Left and Right Indents to zero; Set “Special” to none, so that there is no First Line or Hanging Indent; Set Space Before and After to zero (adjust your settings as necessary).
- Press “OK” (enters your settings)
- Tools > Macro > Stop Recording (stops recording your macro)
You did it—you just created your first macro! To access and run your macros, select the Macros dialog box (Tools > Macro > Macros) which lists all the macros found in the active template or document.
The Macros dialog box lists the macros in your current document/template and offers other functions related to your macros.
At this point, you might be thinking, “Cool—I’m going to run my macro!” but if you do that, nothing seems to happen. The reason, of course, is because you just went through all the steps that the macro replicates. That’s why it’s important to select “All Documents (Normal)” from the “Store macro in:” drop down box so that the macro is available for other documents. When you open a different document(s), then you can run the macro and amaze all your friends.
Besides running your macros, you can step through them command-by-command, edit, delete, and organize them. If you choose to edit them, you’ll be launched into Microsoft Visual Basic, where the code of the macro will be displayed. The Organizer allows you to copy, delete, and rename your macros from one document or template to another.
Creating macros that deal with Find/Replace routines is just as easy. To create a macro that finds all double spaces and replaces them with a single space, you would do the following steps:
- Choose Tools > Macro > Record New Macro (access the Record Macro dialog box)
- Give your Macro a name and Description (remember you can’t use spaces in the name of the Macro)
- Press “OK” (enters your settings)
- Go to the beginning of your document, if you aren’t already there (if you start the Find/Replace routine in the middle of the document, you will be asked if you want to continue to search the entire document when it reaches the end—this avoids that)
- Choose Edit > Find > Advanced Find and Replace (brings up the Advanced Find and Replace dialog box)
- Switch to the “Replace” tab
- Enter two spaces in the “Find what:” field (enter your search criteria)
- Enter a single space in the “Replace with:” field (enter your replace criteria)
- Press the “Replace All” button
- Press “OK” when Word tells you the results of the search
- Close the Advanced Find and Replace dialog box
- Choose Tools > Macro > Stop Recording (stops recording your macro)
If you like, you can continue Finding and Replacing different criteria, and Word will continue to string them all together within the Macro.
Macros to Palettes
Earlier in this article, I explained how the names of macros cannot contain spaces, but that spaces are inserted before each capital letter when the name of the macro is displayed as a Tool Tip. This refers to creating palettes in word, which will be the subject of my next article.
My typical workflow in Word, including Palettes that I created that store my macros (top) and Styles (bottom). Note the name of the macro (“Remove Codes”), displayed as a Tool Tip.
TagsTo save time on tasks you do often, you can record the steps of those tasks as a macro. Then, when you want to perform one of those recorded tasks, you can activate the macro to perform the steps for you.
Word
In Word 2016 for Mac, you can create a macro that has a keyboard shortcut, run a macro, and delete a macro that you no longer need.
Create a macro with a keyboard shortcut
Click View > Macros > Record Macro.
Type a name for the macro, or accept the default that Word provides.
To use this macro in any new documents you create, verify that All Documents (Normal) is selected in the Store macro in list.
Click Keyboard to assign a key combination to your macro.
Word displays the Customize Keyboard dialog box.
Type a combination of keys in the Press new keyboard shortcut box.
When you press a key combination, Word displays the command or action currently assigned to that key combination, if any.
If the key combination that you chose is already assigned, delete it from the Press new keyboard shortcut box, and then choose a new key combination.
Go on to the next step after you have found an unassigned key combination.
To use this keyboard shortcut in any new documents, be sure Normal.dotm, the global template, is selected in the Save changes in list.
Click Assign.
When you are ready to record the macro, click OK.
Click the commands or press the keys for each step in the task.
Word records your clicks and keystrokes, but it does not record text that you select with the mouse. To select text while recording a macro, use the keyboard.
To stop recording, click View > Macros > Stop Recording.
Run a macro
To run a macro, press the keyboard shortcut assigned to it, or run the macro from the Macros list.
Click View > Macros > View Macros.
In the list under Macro name, select the macro that you want to run.
Click Run.
Delete a macro
Click View > Macros > View Macros.
Verify that the location specified by Macros in includes the location of the macro that you want to delete.
The list will include the document that is open in the current window, as well as the global template and Word commands.
Under Macro name, select the macro that you want to delete, and then click the minus sign below the list.
When Word asks to confirm that you want to delete the macro, click Yes.
Excel
How To Create A Macro In Wordperfect X5
In Excel 2016 for Mac, you can create a macro that has a keyboard shortcut, run a macro, and delete a macro that you no longer need.
When you record a macro, the macro recorder records all the steps required to complete the actions that you want your macro to perform. These steps can include typing text or numbers, clicking cells or commands on the ribbon or on menus, formatting, selecting cells, rows, or columns, and dragging your mouse to select cells on your spreadsheet.
Note: The commands for recording, creating, and deleting macros, as well as other advanced features, are also available on the Developer tab on the Ribbon. For more information about using the Developer tab, see Use the Developer tab to create or delete a macro in Excel 2016 for Mac.
Create a macro with a keyboard shortcut
Select Tools > Macro > Record New.
In the Macro name box, enter a name for the macro.
To create a keyboard shortcut for the macro, type a letter in the Option + Cmd box.
Select a location for the macro from the drop-down list.
To save the macro
Click
In the document that you are creating macro in
This Workbook
In all open documents
New Workbook
To be available whenever you use Excel
Personal Macro Workbook
(Optional) Add a description of your macro.
When you are ready to record, click OK.
Click the commands or press the keys for each step in the task.
To stop recording, select Tools > Macro > Stop Recording. (This step will not be recorded in your macro.)
Run a macro
To run a macro, press the keyboard shortcut assigned to it, or run the macro from the Macros dialog.
On the View tab, click View Macros.
Click Macros in the pop up menu and select This Workbook.
Select your macro from the list and click Run.
How To Make A Macro In Word 2010
Delete a macro
Select Tools > Macro > Macros.
Select the macro to delete, and then press the minus sign.
A confirmation message will appear. Click Yes to confirm the deletion.
You can also delete a macro from the Developer tab.
On the Developer tab, click Macros.
In the list, click the macro that you want to delete, and click the delete button.
Word
To automate a repetitive task, you can quickly create a macro in Word. You can also use the Visual Basic Editor in Microsoft Visual Basic for Applications to write your own macro script, or to copy all or part of a macro to a new macro.
Record a macro
When you record a macro, all the steps that are required to complete the actions that you want your macro to perform are recorded. However, navigation back to the tab to stop recording is not included in the recorded steps.
How To Create A Macro In Word 2016
On the Developer tab, under Visual Basic, click Record.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the Macro name box, enter a name for the macro.
On the Store macro in pop-up menu, do one of the following:
To save the macro
Click
In the document that you are creating the macro in
[document name] (document)
In all open documents
All Documents (Normal)
Click OK, and then perform the actions that you want to record.
On the Developer tab, under Visual Basic, click Stop.
Use Visual Basic for Applications to create a macro
You can use the built-in Visual Basic Editor to create a macro.
On the Developer tab, under Visual Basic, click Editor.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
If you need to insert a module, in the Visual Basic Editor, on the Insert menu, click Module.
In the code window of the module, type or paste the macro code that you want to use.
When you are finished, on the Word menu, click Close and Return to Microsoft Word.
Run a macro
On the Developer tab, under Visual Basic, click Macros.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the list, click the macro that you want to run, and then click Run.
Edit a macro
To edit a macro, you use the Visual Basic Editor.
On the Developer tab, under Visual Basic, click Macros.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the list, click the macro that you want to edit, and then click Edit.
The Visual Basic Editor opens.
Make the changes that you want.
When you are finished, on the Word menu, click Close and Return to Microsoft Word.
Copy part of a macro to create another macro
On the Developer tab, under Visual Basic, click Macros.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the list, click the macro that you want to copy, and then click Edit.
The Visual Basic Editor opens.
In the code window of the Visual Basic Editor, select the lines of the macro that you want to copy.
Tip: To copy the whole macro, include the Sub and End Sub lines in the selection.
On the Edit menu, click Copy.
In the Project box of the code window, click the module where you want to put the code.
On the Edit menu, click Paste.
Delete a macro
On the Developer tab, under Visual Basic, click Macros.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the list, click the macro that you want to delete, and then click Delete.
PowerPoint
To automate a repetitive task, you can use Visual Basic for Applications to create a macro in PowerPoint.
Use Visual Basic for Applications to create a macro
You can use the built-in Visual Basic Editor to create a macro.
On the Developer tab, under Visual Basic, click Editor.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
If you need to insert a module, in the Visual Basic Editor, on the Insert menu, click Module.
In the code window of the module, type or paste the macro code that you want to use.
When you are finished, on the PowerPoint menu, click Close and Return to Microsoft PowerPoint.
Run a macro
On the Developer tab, under Visual Basic, click Macros.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the list, click the macro that you want to run, and then click Run.
Edit a macro
To edit a macro, you use the Visual Basic Editor.
On the Developer tab, under Visual Basic, click Macros.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the list, click the macro that you want to edit, and then click Edit.
The Visual Basic Editor opens.
Make the changes that you want.
When you are finished, on the PowerPoint menu, click Close and Return to Microsoft PowerPoint.
Copy part of a macro to create another macro
On the Developer tab, under Visual Basic, click Macros.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the list, click the macro that you want to copy, and then click Edit.
The Visual Basic Editor opens.
In the code window of the Visual Basic Editor, select the lines of the macro that you want to copy.
Tip: To copy the whole macro, include the Sub and End Sub lines in the selection.
On the Edit menu, click Copy.
In the Project box of the code window, click the module where you want to put the code.
On the Edit menu, click Paste.
Delete a macro
On the Developer tab, under Visual Basic, click Macros.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the list, click the macro that you want to delete, and then click Delete.
Excel
To automate a repetitive task, you can quickly create a macro in Excel. You can also use the Visual Basic Editor in Microsoft Visual Basic for Applications to write your own macro script, or to copy all or part of a macro to a new macro.
Record a macro
All the steps that are required to complete the actions that you want your macro to perform are recorded. However, navigation back to the tab to stop recording is not included in the recorded steps.
On the Developer tab, under Visual Basic, click Record.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the Macro name box, enter a name for the macro.
Tip: To create a keyboard shortcut for the macro, type a letter in the Option+Cmd+ box.
On the Store macro in pop-up menu, do one of the following:
To save the macro
Click
In the document that you are creating the macro in
This Workbook
In all open documents
New Workbook
To be available whenever you use Excel
Personal Macro Workbook
The personal macro workbook is located at Users/ username/Library/Application Support/ Microsoft/Office/Excel.
Click OK, and then perform the actions that you want to record.
On the Developer tab, under Visual Basic, click Record again.
Use Visual Basic for Applications to create a macro
You can use the built-in Visual Basic Editor to create a macro.
On the Developer tab, under Visual Basic, click Editor.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
If you need to insert a module, in the Visual Basic Editor, on the Insert menu, click Module.
In the code window of the module, type or paste the macro code that you want to use.
When you are finished, on the Excel menu, click Close and Return to Microsoft Excel.
Run a macro
On the Developer tab, under Visual Basic, click Macros.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the list, click the macro that you want to run, and then click Run.
Tip: To run a macro by using a keyboard shortcut, press OPTION + +the letter you typed when you created the keyboard shortcut.
Edit a macro
To edit a macro, you use the Visual Basic Editor.
How To Create A Macro In Word Using Visual Basic
On the Developer tab, under Visual Basic, click Macros.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the list, click the macro that you want to edit, and then click Edit.
The Visual Basic Editor opens.
Make the changes that you want.
When you are finished, on the Excel menu, click Close and Return to Microsoft Excel.
Configure a macro to run automatically when a workbook is opened
After you complete this procedure, the macro will run whenever you open the workbook that contains the macro.
On the Developer tab, under Visual Basic, click Record.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the Macro name box, type Auto_Open.
On the Store macro in pop-up menu, do one of the following:
To save the macro
Click
In the document that you are creating the macro in
This Workbook
In all open documents
New Workbook
To be available whenever you use Excel
Personal Macro Workbook
Click OK, and then perform the actions that you want to record.
On the Developer tab, under Visual Basic, click Record again.
On the File menu, click Save As.
On the Format pop-up menu, click Excel Macro-Enabled Workbook (.xlsm), and then click Save.
Copy part of a macro to create another macro
What Is A Macro In Word
On the Developer tab, under Visual Basic, click Macros.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the list, click the macro that you want to copy, and then click Edit.
The Visual Basic Editor opens.
In the code window of the Visual Basic Editor, select the lines of the macro that you want to copy.
Tip: To copy the whole macro, include the Sub and End Sub lines in the selection.
On the Edit menu, click Copy.
In the Project box of the code window, click the module where you want to put the code.
On the Edit menu, click Paste.
Delete a macro
How To Make A Macro
On the Developer tab, under Visual Basic, click Macros.
If the Developer tab is not available
On the right side of the ribbon, click , and then click Ribbon Preferences.
Under Customize, select the Developer check box.
In the list, click the macro that you want to delete, and then click Delete.